Luna HR Docs

Notifications

Luna HR keeps you informed about things that need your attention — pending approvals, leave updates, expense status changes, and more. You control exactly what you receive and how.

Notification hub

The notification hub is accessible from the bell icon in the top navigation bar. It holds two different things, separated by the filter pills along the top.

Things you need to do — pending leave, expenses and training awaiting your approval, signature requests, and your own requests and their status. These are computed live from the records themselves, so an item disappears the moment it's dealt with.

Updates — notifications sent to you as things happened: your leave was approved, a course was assigned, a certification is expiring, a place opened up on a waitlist. Unread ones are marked with a dot; clicking one marks it read and takes you to whatever it's about. Mark all read clears the lot.

The bell shows a red dot when either kind is waiting.

Notification preferences

Customise what notifications you receive:

  1. Go to Notifications (from the user menu in the sidebar)
  2. You'll see a grid of notification categories and channels

Categories

| Category | What it covers | |----------|---------------| | Leave | Leave request updates, approvals, and team absences | | Expenses | Expense report status changes, payment confirmations | | Training | Training request updates, certification expiry reminders | | Assets | Asset assignment changes, warranty alerts | | Recruitment | New applications, interview reminders | | Wellness | New surveys, safeguarding updates | | System | Account updates, security alerts |

Channels

| Channel | How it's delivered | |---------|-------------------| | In-app | Shown under Updates in the notification hub, and pushed to the Luna mobile app if you use it | | Email | Sent to your registered email address |

Switching In-app off for a category stops both the hub entry and the push — nothing is recorded, so turning it back on won't surface what you missed while it was off.

Toggling preferences

Each combination of category and channel can be toggled on or off independently. For example, you might want in-app notifications for everything but only email notifications for leave approvals and expense payments.

Changes save automatically — no need to click a save button.

How long updates are kept

Read updates are removed after 90 days. Unread ones are kept however old they are, so nothing disappears before you've seen it. Some notifications carry their own expiry and go once it passes.